2025 KLA Conference Exhibitor and Author Registration

Booth: $500

Booths are 10’ deep X 10’ wide, drapes, 30” X 6’ table, 2 chairs, trash can, electricity, and wireless internet access. Second 6’ table is $40. Additional adjoining booth space is $350. 

Sponsors receive priority selection of booth space, and exhibitor priority is given based on when registration is received. 

Requests for additional tables and booth space must be made at least 2 weeks prior to the conference. A  third-party vendor provides the booth setup, and conference volunteers and hotel staff cannot accommodate last-minute requests. 

While power is furnished as part of most booth rentals, please bring your own extension cord and power  strip. Power outlets are within 25’ of booth space. 

Author Table (One Day): $150

Local authors can register for a 30" x 6' table for Thursday, November 6th. The table includes black linen and 2 chairs. Authors are permitted to sell books and do signings at their table. The Author Table registration includes the 8:00 AM Breakfast with the Vendors. Departure is at 5:00 PM.

Marketing Materials: $40 

Inclusion of exhibitor-provided marketing material in participant bags.  

Please provide 500 copies, and materials must arrive to conference planners at least 2 weeks before the conference.

The deadline for registration is Friday, October 10th.

CONFERENCE FLOOR MAP

SCHEDULE

• Vendor check-in is Wednesday, Nov. 5, starting at Noon Vendor bash is Wednesday, Nov. 5, from 4:00 p.m. to 6:00 p.m.
• Breakfast with Vendors on Thursday, Nov. 6, from 8:00 a.m. - 8:45 a.m.
• Celebration with the Vendors (sundae bar and cake pops) Thursday, Nov. 6, from 3:00 p.m. - 3:45 p.m.
• Vendor checkout by 5:00 p.m., Thursday, Nov. 6th.

Shipping Information:

Drop Off

Packages will be delivered to the hotel front desk then stored in the Convention Catering Office until the event date. Please limit arrival to less than 5 business days before the scheduled event. If boxes require special delivery, forklift etc., the sender is responsible and must notify the hotel. The Hilton Garden Inn is not responsible for lost or damaged items.

[Guest Name]

[Conference Name]

Hilton Garden Inn

410 South 3rd Street

Manhattan, KS 66502

Pick Up

-Guest is responsible for scheduling pick up and providing the shipping label. 

-Please take boxes to the front desk for pick-up.

Payment:

Payment is accepted via credit or debit card. Check payments can be made to:

Kansas Library Association

4006 Beltline Rd. Ste 125

Addison, TX 75001

Vendor Basket Promotional Item:

As part of the registration process, every vendor is required to donate one promotional item for inclusion in a vendor basket, which will be raffled off to an attendee who has submitted a completed vendor bingo card. Vendors are encouraged to include a business card or identifying mark with the donated swag. Promotional items must be mailed by October 24^th to the Parsons Public Library (311 South 17^th St, Parsons, KS 67357)

Questions? Please contact sgraven@parsonslibrary.org