2026 KLA Conference Exhibitor Registration

VENDOR PROSPECTUS

Booth: $550

Booths are 10’ deep X 10’ wide, drapes, 30” X 6’ table, 2 chairs, trash can, electricity, and wireless internet access. Second 6’ table is $50. Additional adjoining booth space is $385. 

Sponsors receive priority selection of booth space, and exhibitor priority is given based on when registration is received. 

Requests for additional tables and booth space must be made at least 2 weeks prior to the conference. A  third-party vendor provides the booth setup, and conference volunteers and hotel staff cannot accommodate last-minute requests. 

While power is furnished as part of most booth rentals, please bring your own extension cord and power  strip. Power outlets are within 25’ of booth space. 

Vendor Basket Promotional Item:

As part of the registration process, every vendor is required to donate one promotional item for inclusion in a vendor basket, which will be raffled off to an attendee who has submitted a completed vendor bingo card. Vendors are encouraged to include a business card or identifying mark with the donated swag. Promotional items must be mailed by October 17^th to the Parsons Public Library (311 South 17^th St, Parsons, KS 67357)

Marketing Materials: $50 

Inclusion of exhibitor-provided marketing material in participant bags.  

Please provide 500 copies, and materials must arrive to conference planners at least 2 weeks before the conference.

The deadline for registration is Saturday, October 17th.

CONFERENCE FLOOR MAP

SCHEDULE*

Wednesday, October 28th

• Vendor check-in starts at 10:00 AM.

• Vendor bash- 4:00 PM- 6:00 PM

Thursday, October 29th

• Breakfast with Vendors-8:00 AM- 8:45 AM         

• Celebration of Service Luncheon (Vendor Hall will be locked and monitored). 

• Sweet Treat with Vendors-4:00 PM- 5:00 PM

• Vendor Breakdown-5:00 PM

*Schedule is subject to change. The final schedule will be available in the Whova app prior to the event starting.

WHOVA APP

Exhibitors will have access to the Whova app. Each exhibitor can create a custom virtual exhibitor page, communicate with attendees, and upload custom materials to personalize their presence.

HOSPITALITY ROOM

The Hospitality room for vendors and authors is available all day on Thursday, October 29th. This room includes beverages and snacks. Two boxed lunches will be provided on Thursday with the purchase of a booth or sponsorship.

SHIPPING INFORMATION

For shipping and handling contact: Nellicia Phillip-Mason: 316-293-1234

PAYMENT

Payment is accepted via credit or debit card. Check payments can be made to:

Kansas Library Association

4006 Beltline Rd. Ste 125

Addison, TX 75001

CANCELLATION/ REFUND POLICY

All registration cancellations and refund requests for the Kansas Library Association Conference, must be made in writing to KLA@amigos.org. The last day to receive a refund is October 17th. There is a $25 processing fee for all refunds.

Questions? Please contact sgraven@parsonslibrary.org