KLA Conference Vendor and Sponsor Information

    Greetings Kansas Library Partners!

    The Kansas Library Association (KLA) is “thinking big” this year with our Annual Conference, October 28-30, 2020 in Wichita, Kansas.  We are reaching out earlier, inviting more vendors and organizations, and offering more opportunities for businesses to connect with their current and future customers.  Please consider committing to the different levels of sponsorship below to support our efforts. Although sponsorship is definitely the best value, you may also consider purchasing advertisements and booths alone (A-La-Carte).  This information is provided below as well.

    Keep in mind that organizations that sponsor and book early will have the chance to pick your booth location!  Additionally, an early bird discount is available to those who cannot afford sponsorship, but book before June 1.  Space is limited at this historically well-attended state conference, so please contact us as soon as possible!

    Access Sponsorship and A-La-Carte Forms


    Sponsorship (5 levels available)

    Platinum $4000—Single Event Sponsorship (includes booth

    • KLA will include your organization name and logo in event signage and provide a brief opportunity for your representatives to speak. Available events include:
      • Opening Keynote Speaker
      • Closing Keynote
      • Conference Opening Event
      • Exhibitor’s Bash
      • Thursday Vendor Breakfast
      • State Librarian’s Luncheon
      • Friends of Kansas Libraries
      • College and University Library Section Luncheon
      • Kansas Association of School Librarians Luncheon
      • Awards Reception
    • KLA will list your sponsorship level on the website slider, programs, and registration table display.
    • You will receive one complimentary exhibitor’s booth with a sponsor sign, and be given priority on your choice of its location.
      • The booth includes a space 10’ deep X 10’ wide, drapes, 30” X 6’ table, 2 chairs, trash can, electricity, and wireless internet access. While power is furnished as part of most booth rentals, please bring your own extension cord and power strip. Power outlets are within 25’ of booth space.  
        • *Vendor Meals: During the opening bash, finger food will be provided. On Thursday morning, rolls and coffee will be provided. There will be a State Librarian's Luncheon on Thursday. If you are interested in attending, please indicate on the form.  The booth includes the cost of two lunches.
    • Your logo will be featured on all session screen-savers, and be the only logo featured on the sponsored event.
    • You will be guaranteed a slot during the Spark Talks- Vendor Edition session Wednesday afternoon.
    • Your promotional items will be stuffed into every registration packet. Please provide 500 copies.
    • Your staff attendees will receive sponsor recognition ribbons.
    • A full page ad space will be reserved for you in the conference program.  Ad size is W 5.5” x H 8.5”, 300 dpi with no bleed.
    • Prior to the conference, your organization will receive at least 2 promotional plugs on the Kansas Library Association’s social media accounts as well as “thank you” plugs following the conference.

     

    Gold Plus $1500 (includes booth)

    • KLA will list your sponsorship level on the website slider, programs, and registration table display.
    • You will receive one complimentary exhibitor’s booth with a sponsor sign, and be given priority on your choice of its location.
      • The booth includes a space 10’ deep X 10’ wide, drapes, 30” X 6’ table, 2 chairs, trash can, electricity, and wireless internet access. While power is furnished as part of most booth rentals, please bring your own extension cord and power strip. Power outlets are within 25’ of booth space. 
        • *Vendor Meals: During the opening bash, finger food will be provided. On Thursday morning, rolls and coffee will be provided. There will be a State Librarian's Luncheon on Thursday. If you are interested in attending, please indicate on the form.  The booth includes the cost of two lunches.
    • Your logo will be featured on all session screen-savers.
    • Your promotional items will be stuffed into every registration packet. Please provide 500 copies.
    • Your staff attendees will receive sponsor recognition ribbons.
    • A full page ad space will be reserved for you in the conference program.  Ad size is W 5.5” x H 8.5”, 300 dpi with no bleed.
    • Prior to the conference, your organization will receive at least 1 promotional plug on the Kansas Library Association’s social media accounts as well as a “thank you” plug following the conference.

     

    Gold $1000

    • KLA will list your sponsorship level on the website slider, programs, and registration table display.
    • Your logo will be featured on all session screen-savers.
    • Your promotional items will be stuffed into every registration packet. Please provide 500 copies.
    • Your staff attendees will receive sponsor recognition ribbons.
    • A full page ad space will be reserved for you in the conference program.  Ad size is W 5.5” x H 8.5”, 300 dpi with no bleed.
    • Prior to the conference, your organization will receive at least 1 promotional plug on the Kansas Library Association’s social media accounts as well as a “thank you” plug following the conference.

     

    Silver $750

    • KLA will list your sponsorship level on the website, programs, and registration table display.
    • Your logo will be featured on session screen-savers.
    • Your staff attendees will receive sponsor recognition ribbons.
    • A half page ad space will be reserved for you in the conference program.  Ad size is W 5.5” x H 4.25“, 300 dpi with no bleed.
    • Prior to the conference, your organization will receive at least 1 promotional plug on the Kansas Library Association’s social media accounts as well as a “thank you” plug following the conference.

     

    Bronze – In Kind Contribution

    • KLA will list your sponsorship level on the website, programs, and registration table display.
    • Prior to the conference, your organization will receive at least 1 group promotional plug (along with other Bronze Level Donors) on the Kansas Library Association’s social media accounts as well as a “thank you” group plug following the conference.
    • Donated items may only include:
      • Bags
      • Lanyards
      • Pens
      • Notepads 
      • Drink Containers (e.g. water bottles, plastic tumblers, etc.)
      • A raffle basket for the KLAEF Scholarship Fund.

    Conference Participation: A-LA-CARTE

    Booth Space $450 *Early Bird Rate (following June 1: $500) 

    The cost for a booth will be $450.00/$500.00, which includes a space 10’ deep X 10’ wide, drapes, 30” X 6’ table, 2 chairs, trash can, electricity, and wireless internet access. *If you need a second table, the cost will be $40.00 per 6’ table, or second booth, cost will be $350.00.

    • While power is furnished as part of most booth rentals, please bring your own extension cord and power strip. Power outlets are within 25’ of booth space.  
    • Vendor Meals: During the opening bash, finger food will be provided. On Thursday morning, rolls and coffee will be provided. There will be a State Librarian’s Luncheon on Thursday. If you are interested in attending, please indicate on the form. Booth rental includes the cost of two lunches. Additional meals may be purchased at $40.00 per person.

     

    Full-Page Program Ad $400 *Early Bird Rate (following June 1: $425)  

    -Size is W 5.5” x H 8.5”, 300 dpi with no bleed.

    Half-Page Program Ad $300 *Early Bird Rate (following June 1: $325) 

    -Size is W 5.5” x H 4.25“, 300 dpi with no bleed.

    Quarter Page Program Ad $200 *Early Bird Rate (following June 1: $225)

    -Size is W 5.5” x H 2”, 300 dpi with no bleed.

    Marketing Materials (must provide) included in participant bags $35 *Early Bird Rate (following June 1: $50)  

    -Please provide 500 copies.


    Other:

    • All vendors may submit a proposal to participate in the Spark Talks Vendor Edition (a brief 5-minute presentation about something noteworthy in your organization), which will take place Wednesday afternoon prior to the Innovation Hall opening.  However, Platinum Sponsors will be guaranteed a spot to feature their business.
    • All vendors with booths may choose a spot on the layout’s map, but Sponsors will be given the first priority followed by booth-only vendors in the order they sent in their agreements and payment.  

    To reserve your sponsorship or to participate at the 2020 Kansas Library Association Conference, please fill out and return the sponsorship form or a-la-carte form to Alice Evans at the KLA Business Office by September 15, 2020 (mailing: 2 Washington Square, Norton, KS, 67654).  Remember, vendors wanting the Early Bird Discount must send in their forms by June 1. Please keep in mind that space is limited, so the sooner you send the agreement and payment, the better your chances of reserving a booth.


    Vendor Forms:

    Online Sponsor Form:  https://forms.gle/XbmVr1d1Ur1cHeAv9 or (download the printable PDF form here)

    Online A-La-Cart Form: https://forms.gle/nYxaEESR3k58xtiM8 or (download the printable PDF form here)


    For any conference related questions or concerns, feel free to contact us via email or phone.

    Thank you for your consideration,

    George Seamon, Sponsorship Co-Chair

    (785) 877-5148 | [email protected] 

    Shanna Smith-Ritterhouse, Sponsorship Co-Chair

    (316) 777-1211 | [email protected]

    Alice Evans, KLA Business Office

    (785) 877-5148 | [email protected]

     

    To view a printable version of this letter as a PDF (click here).