Kansas Library Association upcoming events

2026 KLA Conference Exhibitor Registration (28 Oct 2026)

Wed, 28 Oct 2026 05:00:00 GMT

EXHIBITOR REGISTRATION

October 28th-30th

Hyatt Regency

400 W Waterman St.

Wichita, KS 67202

VENDOR PROSPECTUS

Booth: $550

Booths are 10’ deep X 10’ wide, drapes, 30” X 6’ table, 2 chairs, trash can, electricity, and wireless internet access. Second 6’ table is $50. Additional adjoining booth space is $385.

Sponsors receive priority selection of booth space, and exhibitor priority is given based on when registration is received.

Requests for additional tables and booth space must be made at least 2 weeks prior to the conference. A third-party vendor provides the booth setup, and conference volunteers and hotel staﬀ cannot accommodate last-minute requests.

While power is furnished as part of most booth rentals, please bring your own extension cord and power strip. Power outlets are within 25’ of booth space.

Vendor Basket Promotional Item:

As part of the registration process, every vendor is required to donate one promotional item for inclusion in a vendor basket, which will be raffled off to an attendee who has submitted a completed vendor bingo card. Vendors are encouraged to include a business card or identifying mark with the donated swag. Promotional items must be mailed by October 17^th to the Parsons Public Library (311 South 17^th St, Parsons, KS 67357)

Marketing Materials: $50

Inclusion of exhibitor-provided marketing material in participant bags.

Please provide 500 copies, and materials must arrive to conference planners at least 2 weeks before the conference.

The deadline for registration is Saturday, October 17th.

CONFERENCE FLOOR MAP

SCHEDULE*

Wednesday, October 28th

Vendor check-in starts at 10:00 AM.
Vendor bash- 4:00 PM- 6:00 PM

Thursday, October 29th

Breakfast with Vendors-8:00 AM- 8:45 AM
Celebration of Service Luncheon (Vendor Hall will be locked and monitored).
Sweet Treat with Vendors-4:00 PM- 5:00 PM
Vendor Breakdown-5:00 PM

*Schedule is subject to change. The final schedule will be available in the Whova app prior to the event starting.

WHOVA APP

Exhibitors will have access to the Whova app. Each exhibitor can create a custom virtual exhibitor page, communicate with attendees, and upload custom materials to personalize their presence.

HOSPITALITY ROOM

The Hospitality room for vendors and authors is available all day on Thursday, October 29th. This room includes beverages and snacks. Two boxed lunches will be provided on Thursday with the purchase of a booth or sponsorship.

SHIPPING INFORMATION

For shipping and handling contact: Nellicia Phillip-Mason: 316-293-1234

PAYMENT

Payment is accepted via credit or debit card. Check payments can be made to:

Kansas Library Association

4006 Beltline Rd. Ste 125

Addison, TX 75001

CANCELLATION/ REFUND POLICY

All registration cancellations and refund requests for the Kansas Library Association Conference, must be made in writing to KLA@amigos.org. The last day to receive a refund is October 17th. There is a $25 processing fee for all refunds.

Questions? Please contact sgraven@parsonslibrary.org

2026 KLA Conference Author Table Registration (28 Oct 2026)

Wed, 28 Oct 2026 05:00:00 GMT

AUTHOR TABLE REGISTRATION

October 28th-30th

Hyatt Regency

400 W Waterman St.

Wichita, KS 67202

VENDOR PROSPECTUS

Author Table: $165

Thursday only. Includes 30" x 6' table, 2 chairs, trash can, and wireless internet access. Location of tables will be the second floor of the conference center. If you need a second 6' table- the cost will be an additional $50.00

The deadline for registration is Saturday, October 17th.

CONFERENCE FLOOR MAP

SCHEDULE*

Thursday, October 29th

Breakfast with Vendors-8:00 AM- 8:45 AM
Celebration of Service Luncheon (Vendor Hall will be locked and monitored).
Sweet Treat with Vendors 4:00 PM- 5:00 PM
Vendor Breakdown-5:00 PM

*Schedule is subject to change. The final schedule will be available in the Whova app prior to the event starting.

WHOVA APP

Exhibitors will have access to the Whova app. Each exhibitor can create a custom virtual exhibitor page, communicate with attendees, and upload custom materials to personalize their presence.

HOSPITALITY ROOM

The Hospitality room for vendors and authors is available all day on Thursday, October 29th. This room includes beverages and snacks.

SHIPPING INFORMATION

For shipping and handling contact: Nellicia Phillip-Mason: 316-293-1234

PAYMENT

Payment is accepted via credit or debit card. Check payments can be made to:

Kansas Library Association

4006 Beltline Rd. Ste 125

Addison, TX 75001

CANCELLATION/ REFUND POLICY

Questions? Please contact sgraven@parsonslibrary.org

2026 KLA Conference Sponsor Registration (28 Oct 2026)

Wed, 28 Oct 2026 05:00:00 GMT

SPONSOR REGISTRATION

October 28th-30th

Hyatt Regency

400 W Waterman St.

Wichita, KS 67202

VENDOR PROSPECTUS

Platinum Sponsorship- $4,400

This sponsorship includes:

Priority Event Sponsorship
Exhibit Booth
Organization name and logo on sponsored event signage
Organization name and logo on all conference session screen savers
Brief opportunity for organizational representative to speak at sponsored event
Your promotional item included in attendee registration packets (please provide 500 copies)
Whova App banner
2 promotional plugs on KLA social media accounts prior to conference
1 'thank you' post after conference
Sponsor ribbons for on-site representatives
2 box lunches on Thursday, Oct 29th

Gold Sponsorship- $1,650

This sponsorship includes:

Exhibit Booth
Signage at the conference registration table
Organization name and logo on conference session screen savers
Your promotional item included in attendee registration packets (please provide 500 copies)
Whova App banner
1 promotional plug on KLA social media accounts prior to conference
1 'thank you' post after conference
Sponsor ribbons for on-site representatives
2 box lunches on Thursday, Oct 29th

Silver Sponsorship- $825

This sponsorship includes:

Signage at the conference registration table
Organization name and logo on conference session screen savers
Whova App banner
1 promotional plug on KLA social media accounts prior to conference
1 'thank you' post after conference
Sponsor ribbons for on-site representatives

Bronze Sponsorship- In-Kind Contribution

This sponsorship includes:

Signage at the conference registration table
1 promotional plug on KLA social media accounts prior to conference
1 'thank you' post after conference

Donated items may include: Bags, lanyards, Pens, Notepads, Drink Containers, Raffle Basket.

Event Sponsorship- $1,100

This sponsorship includes:

Event Sponsorship
Organization name and logo on sponsored event signage
Brief opportunity for organizational representative to speak at sponsored event
1 promotional plug on KLA social media accounts prior to conference
1 'thank you' post after conference

Marketing Materials: $50

Inclusion of exhibitor-provided marketing material in participant bags.

Please provide 500 copies, and materials must arrive to conference planners at least 2 weeks before the conference.

Events Available to Sponsor:

Opening Keynote
Closing Keynote
Exhibitor Bash
Kansas Association of School Librarians Luncheon
College and University Library Section Luncheon
KLA Member Meeting
Pre-Conference

As part of the registration process, every sponsor will be required to mail product swag for Vendor Bash Giveaways by October 17th to the Parsons Public Library, 311 South 17th St., Parsons KS 67357

The deadline for registration is Saturday, October 17th.

CONFERENCE FLOOR MAP

SCHEDULE*

Wednesday, October 28th

Vendor check-in starts at 10:00 AM.
Vendor bash- 4:00 PM- 6:00 PM

Thursday, October 29th

Breakfast with Vendors-8:00 AM- 8:45 AM
Celebration of Service Luncheon (Vendor Hall will be locked and monitored).
Sweet Treat with Vendors-4:00 PM- 5:00 PM
Vendor Breakdown- 5:00 PM

*Schedule is subject to change. The final schedule will be available in the Whova app prior to the event starting

WHOVA APP

Exhibitors and Sponsors will have access to the Whova app. Each exhibitor can create a custom virtual exhibitor page, communicate with attendees, and upload custom materials to personalize their presence.

HOSPITALITY ROOM

The Hospitality room for exhibitors and authors is available all day on Thursday, October 29th. This room includes beverages and snacks. Two boxed lunches will be provided on Thursday with the purchase of a booth or sponsorship.

SHIPPING INFORMATION

For shipping and handling contact: Nellicia Phillip-Mason: 316-293-1234

CANCELLATION/ REFUND POLICY

PAYMENT

Payment is accepted via credit or debit card. Check payments can be made to:

Kansas Library Association

4006 Beltline Rd. Ste 125

Addison, TX 75001

Questions? Please contact sgraven@parsonslibrary.org