Kansas Government Documents Roundtable Meeting Minutes
October 15, 2004
Cynthia Akers (Emporia), Roger Anderson (KU), JoAnne Beezley (PSU), Cheryl
Canfield (Hutchinson Public), John Johnson (KSU), Jane Kelsey (KSHS), Debbie
Madsen (KSU), Nan Myers (WSU), Cindy Roupe (State Library).
The group held a breakfast business meeting at the CULS Conference at Emporia
State University on Friday, October 15, 2004. There was no K-Godort program.
The following was discussed:
Would it be desirable to hold a government documents conference annually that
might have a multi state focus and include libraries from surrounding states
such as Missouri, Oklahoma, and Nebraska? The focus of such a meeting might be
on economic development. Should there be a charge for this? Nan said one venue
would be the Metro Conference Center in Wichita, as there is impetus to increase
use of this facility. Nan will keep
us informed of future developments on this topic.
Some dissatisfaction was expressed with the GPO presentation held at the July
Although a good discussion of the topics discussed was generated, it was felt
that no real depth of new information was presented. Some of the topics of
concern included problems with public access, uncertain data files, and the
restoration of data on which the effort by GPO is way behind.
The Kansas State Plan needs review. It would be good for this to be done every
years. Presently there is no current plan. The Regional Librarian (Jeff
Bullington) might want to consider appointing a review group.
Feeling was expressed that some things are being done in violation of the
present state plan and Bob Walter, library directory at PSU has expressed
interest in looking into this.
Nan reported that she is starting to develop a Kansas inventors database based
on patent resources available at WSU.
Program topics for the upcoming Spring Tri-Conference to be held in Overland
Park need to be developed. Some possible program suggestions included the U.S.
Economic Census, the American Community Census, the Environmental Protection
Agency, and government documents resources for children. Cheryl said that
someone from Hutchinson Public might be interested in doing the resources for
A change in the by-laws has been proposed that would remove the requirement of
holding a meeting at CULS. Because CULS and the Fall Depository Library
Conference are scheduled so close together, attendance at both is an annual
hardship for several Godort members. Debbie, Nan, and Jane volunteered to serve
as an ad hoc group to draft this change to the bylaws.
Concerns were raised about the print on demand survey. Some of these concerned
the lack of clarity as to what the survey meant, what the intention of it was,
and where it had actually come from. The intent of the survey needs to be
Jeff submitted a written report on the “Major Regional Activities for the Summer
and Fall of 2004” which provides detail on developments in six areas.
Roger reported that the latest information provided by KLA showed that there
were fourteen paid K-Godort members and the Roundtable’s account balance was
Reports from the Selective libraries included:
(Jane). 220 folios of geological atlases had been found and are now being
cataloged. These mainly date from the late 19th (1870’s) and early 20th
centuries. These contain reports and many maps of significant value.
(Cindy). They are now mainly waiting to find out who the new State Librarian
(Cynthia). They are now advertising for a new government information
(Joanne). They are currently short a librarian. The collection has now been
moved and all is in order.
(Debbie). Also short a staff member right now.
(Cheryl). Following move, publications will be offered.
(Roger). Gave an overview of changes that had and are occurring in documents as
the result of reorganization and integration of documents services into general
It was decided that the next meeting will be on Friday, January 28, 2005.
Nan offered to host the meeting at WSU. Debbie will be sending out an agenda
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