KLA Minutes 072806

The meeting was called to order at 10:10 a.m. by KLA President, Michelle Swain. Margaret Knecht was thanked for making the arrangements for the meeting.

Donna Lauffer asked that the Intellectual Freedom Roundtable report be removed from the consent agenda. Michelle asked that agenda item be removed from the consent agenda.

MOTION: Donna Lauffer moved that the consent agenda be approved as modified. Jane Hatch seconded and the MOTION WAS APPROVED UNANIMOUSLY.

MOTION: Connie Doeden moved that the agenda be accepted as amended. Carol Levers seconded and the MOTION WAS APPROVED UNANIMOUSLY.

Donna Lauffer presented the report of the Intellectual Freedom Roundtable. ALA provided “train-the-trainer” sessions on materials developed covering a wide variety of intellectual freedom issues. Donna Lauffer and Marc Galbraith attended the training and are interested in input regarding opportunities to share the training and information in Kansas. Members provided suggestions on training session for Kansas librarians and trustees.

The Executive Committee and members in attendance provided introductions. The President welcomed everyone and gave a report on her vision for the upcoming year for KLA. Each month, Michelle intends to send out a message to the librarians of Kansas on the KanLib-l list. The “giraffe theme” (stick your neck out!) will be prominent throughout the year.

Executive Director Rosanne Siemens gave a report to Council and reviewed her role and activities for new members. She also discussed the role KLTA plays in funding the secretarial staff position for KLA. Hans Fischer and Sue Blechl both commended Rosanne Siemens for her work during the legislative session.

Under old business, the first item was a discussion of the contract renewals with Topeka and Shawnee County Public Library (TSCPL) for the KLA offices and the Northeast Kansas Library System (NEKLS) regarding the employment contract for the Executive Director. The TSCPL contract covers three years, and the NEKLS contract covers July 2006-June 2007.

The second item of old business was a discussion and review of the director evaluation process. The current evaluation is almost finished and there was a cost-of-living raise for the Executive Director.

Under new business, the first item of discussion was an orientation on KLA finances for 2006-2007 by Rosanne Siemens. The current budget is extremely tight, and cash flow is an issue, especially in the closing months of the fiscal/membership year.

The second item of new business was a review of the investment accounts and the organization’s finances. President Michelle Swain appointed a group to work with Finance Chair Susan Moyer. Volunteers included Hans Fischer, Jane Hatch, and Laura DeBaun. President Swain charged the committee to review the finances and investment structure currently in place for KLA and make to recommendations to the Council.

As the third item of new business, President Swain presented the Council with a proposal for software to provide membership management (database maintenance, membership renewal notices, elist creation and maintenance) and web site development and maintenance. A display of the Affiniscape software had been planned, but was not able to be displayed. President Swaim urged Council members to review the software and would send out demo information via e-mail. Currently KLA does not have a webmaster, and finances are such that the position would probably need to be a volunteer job.

President Swain appointed a new chair to the Publications Committee, Lissa Staley, with members being Andrew Mangels, Ronda Holt, Robin Brooks, and Julie Tomlianovich, and charged the group with investigating membership and web management software, with the goal of bringing a recommendation to the Council at the October 20, 2006 meeting. The committee will provide the Finance committee information on the cost of the software.

The final item of new business was a discussion of strategic planning for KLA. John Stratton, as KLA President, initiated strategic planning through a committee called the Second Century Committee in the late 1990’s. Michelle requested that Margaret Knecht, the archivist, review the KLA records for the information produced by that committee. The Council discussed the need for a planning process.

MOTION: Hans Fischer moved that the KLA Council appoint a Strategic Planning Task Force to develop a draft of a strategic plan for the Council to review and approve. Task Force members are Hans Fischer, Susan Moyer, Laura DeBaun, Carla Kaiser, Andrew Mangels, Michelle Swain and Andrew Evans. Laura Loveless seconded and the MOTION WAS APPROVED UNANIMOUSLY

Jane Hatch provided a KLA Educational Foundation update for the Council. Susan Moyer and Robin Clark are the new members on the Foundation Board.

Michelle and Rosanne provided an Annual Conference planning update to the Council. There are few records at the KLA offices regarding past years of operation. There is no signed agreement between the three organizations that plan and arrange Tri-Conference. All agreements regarding arrangements and profits distribution are verbal. With the retirement of the Conference Coordinator, Leroy Gattin, changes are necessary for future years.

MOTION: Laura DeBaun moved that a Joint Conference Agreement be signed between all the participating organizations in the Annual Conference. Further, such an agreement should be in place in order for KLA to continue in conference planning, beginning with the 2007 conference. Hans Fischer seconded and the MOTION WAS APPROVED UNANIMOUSLY.

MOTION: Jayne Germer moved that the KLA Council meeting adjourn. Julie Tomlianovich seconded and the MOTION WAS APPROVED UNANIMOUSLY.

Meeting adjourned at 1:15 p.m. The next meeting of KLA Council will be October 20, 2006 at the Topeka and Shawnee County Public Library.

Michelle Swain	President	Carla Kaiser	Vice President
Laura Loveless	2^nd Vice President	Rosanne Siemens	Executive Director
Laura DeBaun	ALA Membership	Connie Doeden	Cont. Education
Susan Moyer	Finance	Andrew Mangels	KLA Membership
Robin Clark	Promotions	Julie Tomlianovich	Children’s
Jayne Germer	CULS	Angela Allen	PALS
Kim Patton	Young Adult	Andrew Evans	Gov. Doc.
Ronda Holt	Info. Access & Tech	Donna Lauffer	Int. Freedom
Royce Kitts	Interlibrary Loan	Sheila Orth	KLIR
Carol Levers	Cultural & Ethnic	Judy Bastian	Lib. Instruction
Merry Bower	Tech. Services	Rob Banks	ALA Councilor
Margaret Knecht	Archivist	Sue Blechl	FoKL Liaison
Jane Hatch	KLA Foundation	Lissa Staley	KLA Newsletter