Kansas Library Association Council Meeting
Minutes – October 29, 2004 - Topeka, Kansas
Present:
Patti Butcher, President; Rosanne Siemens, Executive Director; Kristen Becker,
KLA Secretary and Library Instruction Roundtable Chair; Jane Hatch, Education
Foundation President; Margaret Knecht, Archivist; Connie Doeden, Continuing
Education Committee Chair and KPLACE Chair; Laura DeBaun, ALA Membership
Committee Chair; Susan Taylor, Private Academic Libraries Section (PALS) Chair;
Kate Capps, KLA Newsletter Editor; Vikki Jo Stewart, Promotions Chair; Michelle
Swain, 2nd Vice President; Terri Summey, Distance Education
Roundtable Chair and CULS Chair; Carol Barta, ALA Councilor; Hans Fischer, KLTA
Vice President; Patricia Renn-Scanlin, KASL Representative; and Sue Blechl,
FOKL; Debbie Madsen, Government Docs Roundtable Chair; Catherine JeanJean, CATS
Chair; Sha Li Zhang, Publications Chair and KILR Chair; Marc Galbraith, Interim
State Librarian; Bonnie Keim, State Library; Tim Rogers, KLA Vice President;
Susan Moyer, MPLA Repsresentative; Duane Johnson, Former State Librarian; Fred
Atchinson, NCKL Director; Eric Hansen, KLNB; Leroy Gattin, Futures Committee
Chair.
I. Call to Order and Introductions:
President Patti Butcher called the meeting to order at 10:05 a.m. A quorum was
declared present.
II. Approval of the Minutes of the
Previous Meeting: Minutes from the
previous meeting were approved. (Fischer, Barta SMC)
III. Approval of the Agenda:
There were no additions/corrections and the agenda was declared approved as
printed. (Capps, Moyer SMC)
IV. Financial Report:
Rosanne Siemens presented the
financial report. She announced
that the checking account was a little low, but offered an explanation.
KLA received 3 grants; one was used to purchase video conferencing equipment for
ICE and the other two grants, $25,000 each, from Kan-Ed were placed in the KLA
Educational Foundation Special Projects account.
Rosanne expressed concern because KLA is not getting the memberships it needs.
Rosanne also indicated the tax documents prepared by the accountant were to be
mailed today. LSTA money was used
to pay expenses related to the feasibility study.
V. Executive Director’s Report:
Rosanne discussed the past three months and indicated she had been working with
Braren, Mulder, German and Associates to set up interviews and finalize the
study. She has continued to work
with the KLA Legislative Committee in preparation for the next legislative
session. She assisted with and
attended the CULS conference in October.
Additionally, she taught 3 ICE classes in Russell.
VI. Items for Discussion, Report, or
Action:
A. News Release and
Statements to the Press Policy:
Patti and other council members of KLA believe the organization should have a
policy for releasing statements to the media.
Therefore, a policy was drafted to articulate who has authority to make
statements to the media. The policy
states, “All official statements to the press and news releases will be made by
the Kansas Library Association President or his/her designee after consultation
with the KLA Executive Committee”.
(DeBaun, Rogers SMC)
B.
Fundraising Initiative Report: Jane
Hatch reported the KLA ratings have been high and KLA is starting the process in
a positive position. Responses to
the plan of development and the interviews went well and Jane is quite pleased
with the process. She indicated
that KLA is better off now than before the feasibility study because the
organization has raised awareness.
The Fundraising committee also will begin looking at estate planning with more
interest. Braren, Mulder and German
have agreed to waive the retainer fee, and Rosanne indicated KLA must be
realistic about using the Waddell and Reed funds if necessary for expenses
incurred during the feasibility study and initial phases of the project.
Jane also mentioned KLA will change the look of the casebook to include what KLA
is doing and can do for local and individual libraries.
Two actions were presented to the council following Jane’s report:
(1) Approval of recommendation from the Educational Foundation Board to move
forward with the initial phase of campaign and (2) approval to retain services
of Braren, Mulder and German by signing an agreement.
After discussion, it was unanimously passed to approve the recommendation of the
Educational Foundation Board to move forward with the initial phase of campaign
and to the retain the services of Braren, Mulder, and German by signing the
agreement presented to the council.
C.
KanEd – Planning Document: Fred
Atchison asked KLA to consider writing a strategic plan much like the document
created by Kansas Hospital Association.
There was extensive discussion about Kan-Ed and how this is a critical time for
its Advisory Board. Patti suggested
that KLA should form a task force to accomplish three things: (1) prepare a
document identifying what has been useful to libraries thus far, (2) prepare a
document asking Kan-Ed to provide training to the various geographic areas in
the state, and (3) prepare a list of long range goals to be submitted to KLA
regarding Kan-Ed and its role in Kansas libraries.
Motion: To grant KLA President to appoint a task force to address the issues
faced by libraries associated with Kan-Ed and prepare a document with
recommendations for future improvements and existing benefits to libraries.
(Stewart, Rogers, SMC)
Motion: To make a request to the Educational Foundation to facilitate the study
of services and the preparation of the above mentioned document. (Stewart, Hatch
SMC).
The
following people agreed to sit on the task force: Marc G., Fred, Kristen, Terri
S., Susan Moyer. It was suggested a
school media person and a private academic librarian serve on the task force.
D.
Waddell and Reed Funds Report:
Rosanne expressed concern that the Waddell and Reed funds are not growing and
she has contacted a financial advisor.
She asked the council to approve an action which would allow the Executive
Director of KLA and the Finance Committee Chair to change account information
and the review the portfolio and make necessary changes.
The motions were presented separately.
A third motion was made after discussion by the council.
Motion: To change the
account information to allow the Executive Director of KLA and the Finance
Committee Chair to make changes to the portfolio. (Fischer, DeBaun SMC)
Motion: To authorize
the Executive Director of KLA to make changes to the portfolio based on a review
of the portfolio and after discussion with the Executive Committee.
(DeBaun, Hatch SMC)
Motion: To authorize
the Executive Director and the Financial Committee to review and research other
potential financial firms and report back to the KLA Council. (Barta, Hatch SMC)
E.
Public/School Library Services:
Patti expressed concern over the Department of Education stance on “No
Child Left Behind” and she asked the council for additional guidance.
The Department of Education has given the public school administrators the
ability to rely solely on public libraries.
After disappointment was expressed by the State Library and KLA, the Dept. of Ed
admitted there may have been some oversight and formed a committee to look at
the document and redraft it. On
behalf of librarians, Diane Leopold drafted a white paper.
Motion: To approve the white paper and convey it to the Department of Education.
(DeBaun, Blechl SMC)
VII. Committee/Officer Reports:
A. ALA Membership:
No report
B. Annual Conference:
Tim Rogers reported that the Tri-Conference planning committee had received over
50 program proposals. The Deadline
is November 1st. The
keynote speakers will be: Wednesday – Donald Davis and Thursday – Joe Janes.
There are a number of Pre-conferences scheduled and a Kansas authors’ breakfast
will be held.
C. Bylaws:
Michelle Swain presented a motion to change the Bylaws Committee name to
Governmental Affairs. The motion
carried.
D. Continuing Education and
Scholarship: Connie Doeden distributed
a written report..
E. Finance:
Jane Hatch had no additional report.
F. Futures:
Leroy Gattin reported the conference hotel will be adequate to handle the crowd.
Sites have been confirmed through 2009.
G. Legislative and Federal Relations:
Michelle Swain reported the Legislative Committee will meet by video
conferencing on November 11th.
Nancy Lindberg will provide some advocacy training.
A white paper was presented which will explain the local authority and the
public library. The motion to
accept the white paper carried.
Library Legislative Day is February 17, 2005.
H. Membership:
Patti asked the council to email either her or Rosanne names of individuals who
might be interested in serving as the Membership Chair.
I. Nominating:
No report
J. Parliamentarian:
No report
K. Presidential Awards:
No report
L. Promotions:
Vikki Jo Stewart reported the Give KLA a Leg Up contest will be a Geography Bee
at Tri-conference.
M. Publications Committee:
Sha Li Zhang reported that there is now help with the website and it has been a
good practice to share the work load.
A membership brochure will be available soon and she acknowledged how much she
appreciates all the votes she received in the election to ALA Council.
VIII. Section Reports
A. Children's and School Libraries:
No report.
B.
College and University Libraries:
The fall conference for CULS was held at ESU October 14 and 15th.
On August 2nd, the CULS Summer Institute was held and covered
Copyright Laws. The next Summer
Institute will be in 2006. During
Tri-conference, CULS will have a luncheon and the fall CULS conference is
scheduled for Manhattan October 20-21, 2005.
C.
Kansas Library Trustee Association:
Hans Fischer reported the Trustee Talk issue went out a few weeks ago.
He encourages sections and roundtables to advertise in the Trustee talk and the
Association will have an extensive membership drive.
FOKL-Trustee day will be Wednesday at Tri-conference.
D. Private Academic Libraries:
Susan Taylor reported there will be a joint meeting with PALS and the Regent
universities January 28, 2005 at Friends University in Wichita.
E.
Public Libraries: Tim Rogers indicated several programs had been submitted
for Tri-conference from PLS.
IX. Roundtable Reports
A. Collection & Technical Services:
Catherine reported proposals had been sent for Tri-conference.
B. Distance Education:
No report.
C. Government Documents:
Debbie Madsen reported she attended a summer meeting in Washington.
She suggested we look at a Bylaws change.
The roundtable will meet after the Federal conference.
The next meeting is in January in Wichita.
D. Independent Information Workers:
No report.
E. Information Access and Technology:
Larry Pappenfuss presented a written report.
F. Intellectual Freedom:
Patti asked that anyone interested in serving as the Chair of this roundtable to
please let her know.
G. Interlibrary Loan:
Sha Li reported she attended the ILR meeting and she provided a written report.
H. Kansas Library Operation Associates:
No report.
I. KPLACE Librarians:
KPlace pre-conference will be held at the Blue Valley Branch.
J. Librarians for Cultural and Ethnic
Diversity/Social Responsibilities:
Chair position is vacant.
K. Library Instruction:
Kristen Becker reported that KLIRT will work with OKIF to present a program at
Tri-conference.
L. New Member:
There has been some discuss about a workshop for new members.
The New Member Roundtable also is considering a baggage check at Tri-conference.
X. Other Council Members Reports:
A. ALA Councilor:
Carol Barta reported ALA will have online elections and a new search engine will
be available by mid-winter. ALA is
working on a rural libraries initiative and will bring a resolution about health
insurance to Mid-winter.
B. Archivist:
No report.
C. FoKL Liaison:
Sue Blechl reported FoKL will have a program with KLTA at Tri-conference and
they are planning the next meeting to be by video conference.
D. KASL Representative:
Patricia Renn-Scanlan reported the next KASL meeting will be November 13 which
is the Fall district workshop. KASL
is promoting yearlong advocacy through a whitepaper.
Eric Roman, 2003 Caldecott winner will be the speaker at Tri-conference.
JoAnn Proctor will serve on the AASL board.
E. KLA Education Foundation Report:
Vikki Jo expressed gratitude that KLA supported the agreement with Braren,
Mulder and German. Regarding the
videoconferencing equipment, all the equipment has been distributed to the
designated sites.
F. KLA Newsletter Editor:
Kate Capps reported the deadline for the fall issue is November 15.
She also distributed a written report.
G. MPLA Representative:
Susan Moyer distributed a written report.
Patti added that the MPLA Leadership Institute would be held again in 2005,
however, the criteria has changed.
Participants must have 5 to 20 years post MLS experience.
Additionally, it was noted that Patti received the distinguish service award at
MPLA.
H. Kansas Library Network Board Liaison:
Eric Hansen reported KLNB submitted 4 proposals to Tri-conference and will have
an Internet Booth at Tri-conference.
The final quarterly meeting for 2004 will be held next Thursday.
I. Reforma Representative:
Written report submitted.
J. State Librarian:
Marc Galbraith reported the search for a new state librarian was moving forward
with interviews being held last week.
There is no timeline, but the process is going smoothly.
Library of Congress is looking at state digital documents and will assess
whether or not to move forward.
K. Webmaster:
No report.
XI. Other Announcements/Items of
Business: Hans Fischer
pointed out the article in the Lawrence Journal World about Bill Crow who is at
the at Spencer Research Library on the campus of KU.
He pointed out in particular the quotes about libraries, being a librarian, and
the library profession.
The next meeting is January 21, 2005 at 10:00
a.m. at Topeka-Shawnee County Public Library.
XII. Adjournment:
There being no further business, the meeting adjourned on Tim Roger’s motion at
1:15 p.m.
Kristen Becker
Recording Secretary
