Library Association Council Meeting Minutes –
October 9, 2003 -
Patti Butcher, First Vice President; Bob Walter, Immediate Past President
and Nominations Committee Chair; Rosanne Goble, Executive Director; Barbara
Dew, Recording Secretary; Jane Hatch, Finance Committee Chair; Hans Fischer,
KLTA Representative; Margaret Knecht, Archivist; Connie Doeden, Continuing
Education Committee Chair; Duane Johnson, State Librarian; Lynn Haggard,
Interlibrary Loan Roundtable Chair; Joseph Forte, College and University
Libraries Section (CULS)
President; Jean Hatfield, Public Library Section Chair; Michelle Swain,
Library Instruction Roundtable Chair; Laura DeBaun,
ALA Membership Committee Chair;
Patricia Renn-Scanlan, KASL Representative; Anne Liebst, KLA Webmaster; Sha
Li Zhang, Publications Committee Chair; Mac Reed, Government Documents
Roundtable Chair; Melanie Miller, Intellectual Freedom Roundtable Chair; Max
Burson, Private Academic Libraries Section (PALS) Chair; Kate Capps, KLA
Newsletter Editor; Arlene Wiler, Children’s and School Libraries Section
Chair; Vikki Stewart, Promotions Chair; Jim Dodson, Braren, Mulder, German
I. Call To Order and Introductions:
First Vice President Patti Butcher called the meeting to order at
10:02 a.m. and explained that President
Deb Ludwig was absent due to family illness. Patti introduced Vikki JO
Stewart as the new Promotions Committee Chair and announced that Bob Walter
has agreed to be Parliamentarian. A quorum was declared present. Sue Blechl,
Emporia Public Library Director, introduced five visiting Russian librarians
who are touring Topeka
for the day. They stopped in to meet and briefly observe KLA Council. In
response to questions from council members, they relayed through an
interpreter that they attend ALA
and IFLA, their largest problems are finance and information overload, and
that Internet instruction classes are very popular in their libraries.
II. Approval of the Minutes of the
Previous Meeting: Barbara noted
that the footer with date was not updated on the minutes that were emailed.
Kate Capps was not present at the June meeting but sent a written report
that Barbara did not receive. Kate will email her one. With those
corrections, the minutes of the regular meeting of
June 12, 2003 were unanimously approved
on the motion of Jane Hatch.
Approval of the Agenda: Patti
and Rosanne distributed a revised agenda.
IV. Financial Report: Rosanne
Goble reviewed the printed financial reports (blue). Dues are still coming
in. Some lines such as MPLA Representative and printing & postage will
probably go over budget. In response to a question, Rosanne confirmed that
conference balances are separate from and in addition to the individual
V. Executive Secretary's Report:
Rosanne reviewed her printed report (red). One of the highlights was her
involvement with Kansas Enrichment Network, a group looking at ways to help
organizations collaborate on effective after school and out of school
activities for youth. She thanked Topeka-Shawnee County Public Library for
allowing the ICE Management Class to take place. Roseanne will take part in
an October 25 panel at the Dole Institute, Lawrence, presenting on the USA
Patriot Act and how it affects libraries and library users.
VI. Action Items:
Director Evaluation—Goals and Evaluation Procedure
(purple): The council unanimously endorsed the proposal of the
Executive Committee about the evaluation process and the Executive
Director’s 2003-2004 goals and objectives.
Fundraising Initiative Report:
(white copy of agreement & sheet of projected expenses) Jim Dodson of
Braren, Mulder, German Associates (BMG),
Davenport, IA reviewed his company’s work with other Kansas entities to
build their endowments and how the KLA project would differ from that. He
proposed working with a small committee to develop a casebook, and then from
informational meetings with potential major donors and key community
leaders, develop a fund raising feasibility study and a report of KLA’s
financial potential. Patti clarified that this is a feasibility study,
although it lays the groundwork for a campaign. Hans Fischer clarified that
the library community would be in charge of fundraising, not
BMG personnel will certainly assist
with the planning and execution of the plan. On the motion of Bob Walter,
the President and First Vice President were unanimously authorized to
execute the written agreement with Braren, Mulder, German Associates, with
the replacement of all instances of “Board Members,” “Board,” or “Board of
Trustees” in the contract with “KLA Council.” On the motion of Laura DeBaun,
the President was unanimously authorized to name a special committee to work
with BMG. Patti
noted that Deb Ludwig has asked Jane Hatch to chair the committee. Rosanne
reported that Vicki JO Stewart has been asked to help develop a corporate
membership for KLA that should also assist this project.
Content Insurance and Bond: Rosanne
reported that a problem developed with the underwriter because of KLA’s
lobby status. On the recommendation of the second company, changes in the
money handling procedures have been reorganized so that depositing money and
writing checks is separated and the checks are co-signed. The second
company’s fees are less than the first one.
Compilation Report—Kennedy and Coe:
Some copies of the accountants’ compiled financial statements and report
were available for members to review. A copy is filed with the minutes.
Laura DeBaun will make sure there is
ALA membership information at
B. Annual Conference:
Patti Butcher announced that Tri-Conference proposals are due November 1,
and she thanked Anne Liebst for putting the form online. The committee will
meet November 10 to put the program together. Patti would like to develop
“tracks” for the program. Ian Jukes, a futurist from Canada, will present on
the first day of the conference and Chris Crutcher will be the keynote
speaker on Thursday. Awards will be presented at the Exhibitor’s Bash.
TimRogers was not present.
D. Continuing Education and Scholarship:
Connie Doeden highlighted her written report of the year’s grants and
Jane Hatch noted that most of the committee’s activities have already been
Leroy Gattin was not present. Patti noted that dates for Tri-Conference are
set for several years, and that the MPLA Board voted to hold their
conference in conjunction with Tri-Conference in 2009 in Overland Park.
G. Legislative and Federal Relations: Mona
Carmack was not present. Rosanne reported that Mona will
schedule a meeting with Attorney General Phil Kline, and hopes to develop a
cooperative relationship regarding legislation on children’s Internet
safety. Duane reported that the Legislative Committee is alert to
conversations with the governor’s staff and the position on this
topic. Patti reported that the Legislative Committee took a look at KLA’s
Statement on Filtering and because of last summer’s Supreme Court decision,
recommends that the Statement be rescinded. Following discussion, Council on
the motion of Jane Hatch voted unanimously that the Statement be withdrawn
and the Intellectual Freedom Committee brings a revision to the next Council
meeting. Hans Fischer asked about the article about taxing authority that
appeared in the August issue of “Kansas Government Journal.” Duane responded
that the Legislative Committee is carefully examining this issue. The
position of The League of Kansas Municipalities is that only elected
officials have taxing authority. Patti noted that Legislative Day is
Thursday, February 19, 2004.
H. Membership: Sally
Conard was not present.
Bob Walter had no report. The committee will start working soon and will
have a slate by the January meeting. Patti thanked Bob again for serving as
J. Parliamentarian: Bob
Walter had no report.
K. Promotions: Rosanne
reported that Vicki JO Stewart would organize a corporate membership drive
using a model from the Iowa
association. Vicki JO hopes to have a plan in place by December.
L. Publications Committee:
Sha Li Zhang reviewed her written report. She has worked with Rosanne, Deb,
and Sally Conard to redesign a new KLA membership application brochure which
went out in August. Rosanne thanked Sha Li for her outstanding work in
designing the brochure.
VIII. Section Reports:
A. Children's and School Libraries:
Arlene Wiler reported that they would have programs at Tri-Conference.
B. College and University Libraries:
Joe Forte reported that CULS
would meet October 23-24 in Wichita with 24 presenters. He thanked Rosanne
and KLA for help with the conference.
C. Kansas Library Trustee Association:
Hans Fischer reported that there were positive evaluations of the Hesston
fall conference with the Public Library Section. KLTA will continue to
emphasize salaries through articles in “Trustee Talk.” KLTA’s website will
be ready early next year. They are discussing with ICE at least one
Wednesday, March 31, 2004 will be
Trustee/Friends Day at Tri-Conference. The winter board meeting will be
February 7, 2004, with February 14 as the snow day. He thanked Shannon Roy
for helping KLTA address the salary issue, Cindy Hickey, ICE Coordinator,
and Jan Michaels, the new KLTA Administrative Assistant, as well as
Rosanne. He asked Duane to update the group about the benefits issue. Duane
explained that the Kansas Health Care Commission has again been approached
to allow libraries to participate in the state health plan that was earlier
opened to city and county governments and school districts. Duane has been
assured that in another year, this will be opened to libraries. Duane says
that enrollment is somewhat complicated and expensive, but could be a good
D. Private Academic Libraries:
Max Burson reported that Dr. Susan Taylor, McPherson College Director, was
appointed to fill an open position on Kansas Library Network Board.
Public Libraries: Jean Hatfield thanked Rosanne for helping so much with
the fall conference.
IX. Roundtable Reports
A. Collection & Technical Services:
Tim Rogers was not present.
B. Distance Education:
Terri Summey was not present.
C. Government Documents: Mac
Reed recapped the summer conference. The focus was on the census. They are
planning a Tri-Conference program on displays that may be of interest to
people other than government documents librarians.
D. Independent Information Workers:
Susan Fowler was not present.
E. Information Access and Technology:
Cheryl Jorgensen was not present.
F. Intellectual Freedom:
Melanie Miller briefly reviewed her written report.
G. Interlibrary Loan:
Lynn Haggard reported that her committee would meet tomorrow to develop
H. Kansas Library Operation Associates:
Sally Conard was not present.
I. KPLACE Librarians:
Terry Harley was not present.
J. Librarians for Cultural and Ethnic
Kim Patton was not present.
K. Library Instruction: Michelle
Swain reported that they are soliciting ideas for Tri-Conference. The July
video workshop at Emporia State University was great! There was a good mix
of school, public, and academic librarians.
L. New Member:
Catherine Jeanjean was not present.
X. Other Council Members Reports:
Councilor: Carol Barta was not
Margaret Knecht has no report.
C. Diversity Task Force:
Carol Barta was not present.
D. FoKL Liaison:
Sue Blechl was not present.
E. KASL Representative:
Patricia Renn-Scanlan met August 9 in Salina. They awarded scholarships for
AASL that will be in Kansas City October 22-25. This is a great opportunity
for school librarians! Patricia distributed copies of the
ALA Resolution titled “School Libraries
and Librarians are Critical to Educational Success” that was passed at the
conference in Toronto last June. She reported that KASL adopted a Statement
of Concern and encouraged Council to send a letter of support or pass a
resolution of support. Jean Hatfield suggested that the Children’s and
School Libraries Section be charged with developing a statement for action
at the next meeting. CSL
Chair Arlene Wiler agreed to do this.
F. KLA Education Foundation Report: Bob
Walter noted that the committee has still not reorganized. The structure may
be determined by how the project with
BMG develops. He’ll ask Deb Ludwig to
appoint a couple of people to help him restructure the board.
G. KLA Newsletter Editor:
Kate Capps reported that adjustments to handling the newsletter outside of
Hutchinson are still being made. The deadline for the next newsletter is
November 15, 2003.
H. KLA Webmaster:
Anne Liebst reviewed her printed report. PayPal is not heavily used as yet.
She is investigating other payment options.
I. MPLA Representative:
Jean Hatfield reported that Kansas is the most highly represented state at
MPLA’s conference at Lake Tahoe next month.
J. Kansas Library Network Board Liaison:
Eric Hansen was not present.
K. Reforma Representative:
Jean Hatfield announced that the national group is co-sponsoring the MPLA
Conference and that Heartland Chapter is sponsoring a book discussion at the
fall Public Library Section/KLTA Conference. It will be an evening
TALK-type program of The House on
Mango Street by Sandra Cisneros.
X. Other Announcements/Items of
Business: Duane distributed a
list of the education and research databases available through consortial
purchasing of KAN-ED, Kansas State Library, KLNB, university libraries, and
the Topeka, Johnson County, and Olathe libraries. A brochure of
this plus the steps of how to access the databases will be developed. Patti
announced for Deb Ludwig that future meeting dates of KLA Council are
January 23, March 31 (at Tri-Conference), July 23, and October 22.
There being no further business, the meeting adjourned at 12:30 p.m.