Kansas Library Association Council Meeting Minutes – January 31, 2003 - Topeka , Kansas

Present: Bob Walter, President; Deb Ludwig, First Vice President; Patti Butcher, Second Vice President; Karyl Buffington, Past President /Presendential Awards Committee/ Nominating Committee; Rosanne Goble, Executive Director; Barbara Dew, Recording Secretary; Anne Liebst, Webmaster; Max Burson, Private Academic Libraries, Chair; Catherine Jeanjean, New Members Roundtable, Co-Chair; Gloria Creed-Dikeogu, Information Access & Technology Round Table, Chair; Hans Fischer, KLTA Representative; Karen Nordgren, Government Documents Roundtable, Chair; Margaret Knecht, Archivist; Connie Doeden, Continuing Education Committee, Chair; Melanie Miller, Intellectual Freedom Roundtable, Chair; Patricia Renn-Scanlon, Library Instruction Roundtable, Coordinator/KASL Representative; Duane Johnson, State Librarian; Kate Capps, Editor, KLA Newsletter; Terri Summey, Distance Education Roundtable, Chair; Lynn Haggard, Interlibrary Loan Roundtable, Chair; Susan Fowler, Independent Information Workers Roundtable, Chair; Joseph Forte, CULS, Vice President; Sha Li Zhang, Publications Committee, Chair; Jean Hatfield, Public Library Section, Chair; Nancy Soldner, KLA Education Foundation Committee; Ron Ratliff, New Members Roundtable member.

I. Call To Order: President Bob Walter called the meeting to order at 10:02 a.m. A quorum was present.
II. Approval of the Minutes of the Previous Meeting: On the motion of Duane Johnson, the October 18, 2002 meeting minutes were unanimously approved.
III. Approval of the Agenda: One agenda item was unanimously added under Action Items on the motion of Lynn Haggard: Consider endorsement of ALA Resolution on the USA Patriot Act and Related Measures That Infringe on the Rights of Library Users. 
IV. Appointments Announced: Bob announced that he has appointed Barbara Dew to fill Rosanne Goble’s unexpired term as Recording Secretary and Jane Hatch to fill Marcella Kille’s unexpired term as Finance Committee Chair.
V. Financial Report: Rosanne Goble noted that financial arrangements are still in transition because of the change in Executive Secretary/Director and the office move from Hutchinson to Topeka. She distributed the December 2002 and January 2003 financial statements and reviewed the January one in detail. Although individual dues have not yet reached the budgeted amount, more typically come in just before Tri-Conference. Institutional dues are above the budget amount. 
VI. Executive Secretary's Report: Rosanne reported that she spent most of December just getting the office set up. She worked closely with Leroy Gattin and Marcella Kille during this time. She worked with the KLA Legislative Committee to plan Legislative Day and helped plan a reception at Topeka & Shawnee County Public Library to thank legislators for their hard work and introduce them to “their” public library while they are in Topeka as well as the new KLA office. 
VII. Action Items:
A.      Finance Procedure Revisions—bills approval, mileage reimbursement rate, etc. Bob reiterated that this is a time of transition and that finance procedures are being revised. On the motion of Hans Fischer, council members unanimously approved the current IRS rate as the official mileage reimbursement rate.
B.       By-laws language change Ex. Secretary to Ex. Director. Bob noted that this title change was approved at the last meeting.
 
 
C.       KLA Personnel Policy. Bob has appointed a KLA Personnel Policy Committee to be chaired by Patti Butcher. On the motion of Karyl Buffington, council members unanimously approved that the personnel policy of Northeast Kansas Library System will be the operating policy of KLA until a separate personnel policy can be written and approved.
D.      Status of Professional Fund Raising RFP. Leroy Gattin is chairing this and his group is to come with a proposal. Leroy is unable to be here today. Status uncertain; they will try to have by the next meeting.
E.       Resolution on the USA Patriot Act and Related Measures That Infringe on the Rights of Library Users. Melanie Miller explained that ALA Council recently approved this, and that a number of state organizations have endorsed it. On the motion of Hans Fischer, council members unanimously endorsed the ALA Council resolution. Bob noted that ALA will sponsor a “Lawyers for Libraries” program for lawyers for local libraries and would like to have one or two attorneys from each state involved.
VIII. Committee/Officer Reports:
A. Bylaws: Patti Butcher reported that a mailing is going out with changes.
B. Continuing Education: Connie Doeden reported that the committee is accepting applications for Tri-Conference.
C. Finance: No report.
D. Futures: No report.
F. Legislative: Duane Johnson noted development of the two-sided “push card” to state this year’s legislative issues. He reviewed them and noted that is not a year to be aggressive, given the political climate.
G. Membership: Bob Walter announced that Sally Kunard now the chair of this committee.
H. Nominating: Karyl Buffington provided a printed reported of the nominating committee recommendations for the 2003 elections. Recommendations for Second Vice President: Cynthia Akers, EmporiaStateUniversity and Tim Rogers, Johnson CountyLibrary. Recommendatins for Nominating Committee: Janet Anderson-Story, Flint Hills Technical College; Sue Blechl, Emporia Public Library; Marianne Eichelberger, Newton Public Library; Ann Liebst, Washburn University Library; Terri Summey, Emporia State University Library.
H. Presidential Awards: Karyl Buffington provided a written report that reviewed award nominations to date and recommended establishment of a Meritorious Service Award. The bylaws allow “other awards to be made on behalf of the Association as established by Council action.” This motion from the committee was unanimously adopted. Duane Johnson noted that John and Susan Howell continue to work diligently on behalf of Kansas libraries. Although they were recognized in several ago, it would be appropriate to do so once again.
I. Tri-Conference Planning: Deb Ludwig noted that Tri-Conference will be April 9-11 in Salina. The committee received 72 program proposals and it was a challenge to fit them in.
J. ALA Councilor: No report.
K. MPLA Representative: Susan Moyer provided a printout about the Nevada Library Association/MPLA joint conference November 5-8, 2003 in Lake Tahoe. She noted that there are CE grant opportunities through MPLA. Jean Hatfield noted that the Western Council of Librarians is writing a “leadership” grant to IMLS that could help transfer CE credits between states. 
L. Archivist: No report.
M. Publications Committee: Sha Li Zhang provided a written report summarizing activities of committee members.
N. Parliamentarian: No report.
O. Promotion: No report.
P. ALA Membership Committee: Patti Butcher reported that information will be available at Tri-Conference.
Q. Distance Education Committee: No report.
R. Webmaster: Anne Liebst noted that her written report is part of that of the Publications Committee. Tri-Conference information is added to the website as it is received.
S. Newsletter Editor: Kate Capps provided a written report noting that the Winter 2002 Newsletter was produced on schedule. Proposed guidelines for the newsletter have not yet been reviewed by Carol Barta. 
T. KLA Education Foundation Report: Nancy Soldner reported that the foundation has $9410.14 in assets. It received a gift from John and Susan Howell of 20 shares of Knight-Ridder stock valued at $1265. Rosanne recommended that a custodial account be established for this. It is in the office/finance transition process. Hans Fischer asked about broadening the purpose from strictly educational. Rosanne and Nancy agreed that the committee needs to meet about this.
IX. Section and Roundtable Reports:
A. Children's and School Libraries: No report.
B. College and University Libraries: Joseph Forte provided a printed report that noted that an ad hoc committee was formed to study the CULS Constitution. The Fall 2003 CULS Conference will be held in Wichita and will be hosted by WichitaStateUniversity, probably on October 23-24.
C. Private Academic Libraries: Max Burson provided a written report. KanAnswer begins today! There are questions about KAN-ED, especially whether private universities will be included. Duane Johnson suggested that PALS libraries aggressively pursue participation.
D. Public Libraries: Jean Hatfield reported that they are sponsoring a full day of programs with KLTA at Tri-Conference, including ALA President Mitch Freedman and culinary mystery author and Kansas City resident Lou Jane Temple. There was no Public Library Section election last year, so there is no vice president to move up. There needs to be a way to handle this in the bylaws.
E. Special Libraries: Bob Walter reported that this group is yet organized.
F. Collection & Technical Services: No report. 
G. Intellectual Freedom: Melanie Miller reported that Dick Kurtenbach, Director of the Kansas City Office of the American Civil Liberties Union will speak at Tri-Conference on CDA/CIPA issues.   
H. Interlibrary Loan Roundtable: Lynn Haggard provided a written report. KILR still needs a Vice Chair to take office at the end of Tri-Conference.
I. Kansas Library Operations Associates: No report.
J. Kansas Library Trustee Association: Hans Fischer showed samples of notecards that could be used as a fundraiser. KLTA has offered to pay for 1000 sets (six cards/set) with the KLTA and the FOKL logos on the back if KLA will sell them. KLA would retain the profits. It would be good to have them ready for Tri-Conference. Cost is $5.95/set. Following discussion, Jean Hatfield accepted a friendly amendment to her motion to sell the cards at $8.50/set or two for $16, and the motion was unanimously adopted with a price of $9/set or two sets for $16. The Executive Director will devise a marketing plan for the cards. Kate will promote them in the newsletter. Rosanne thanked KLTA for this proposalct.
K. KPLACE Roundtable: No report.
L. SRRT/Libraries for Cultural and Ethnic Diversity: No report.
M. Government Documents: Karen Nordgren reported that the winter meeting will be at EmporiaStateUniversity on February 21. There is a new Public Printer and Superintendent of Documents. 
N. Library Instruction: No report.
O. New Members: Catherine Jeanjean reported that the spring workshop with SLIM will be next Thursday.   They will again offer bag check at Tri-Conference. 
P. Information Access and Technology Roudtable: Gloria Creed-Dikeogu provided a written report about Tri-Conference programs. Membership in the roundtable has increased.
Q. Independent Information Workers Roundtable: Susan Fowler reported that she would like to put this roundtable under Special Libraries. Bob Walter suggested that the INWRT and Special Libraries people get together at Tri-Conference and see what can be worked out. Rosannd and Bob will get Susan a list of Special Libraries members.
X. Affiliate Association Reports:
A.      KASL – Patricia Renn-Scanlon reported that KASL met in November.  
B.       KAECT – No report.
C.       FoKL – No report.
D.      KLNB – No report.
E.       KansasState Library – No report.
F.       REFORMA – No report.
XI. Other Announcements/Items of Business: Rosanne asked that all sections, roundtables, committees, and affiliate associations send her their list of officers and their bylaws and budgets if they have them. Email, fax, or send them. Susan Fowler asked if rosters of subgroup members are available. Rosanne is still working on pulling that information off the CD. Bob encouraged those present to visit the new KLA office after lunch if they have done so.
Adjournment: There being no other business the meeting was adjourned at 11:55 on the motion of Anne Liebst. Lunch was served following the meeting.