Kansas Library Association Council Meeting Minutes

April 3, 2002

Hyatt Hotel

Wichita, Kansas

Present: Karyl Buffington, President; Bob Walter, First Vice President; Deb Ludwig, Second Vice President; Rosanne Goble, Recording Secretary; John Stratton, Past President/Presidential Awards Committee Chair/Nominating Committee Chair; Leroy Gattin, Executive Secretary; Anne Liebst, Webmaster/Government Documents Roundtable; Janet Anderson-Story, Continuing Education Committee Chair, KASL; Marcella Kille, Finance Committee Chair; Hans Fischer, FoKL; Dennis Wilson, Collection and Technical Service Roundtable; Kate Capps, KLA Newsletter; Michelle Swain, K-LIRT Coordinator; Cheryl Canfield, Information Access and Technology Roundtable; Gail Stucky, College and University Section Chair; Lori Hein, KLOA; Margaret Knecht, Archivist; Barbara Thiesen, Private and Academic Library, Chair; Alice Trussell, Membership Committee Co-Chair; Jim Minges, Legislative Committee Chair; Nancy Tusch and David Shultz, KLTA; Duane Johnson, Sate Library; Terry Summey, Distance Education Roundtable; Patti Butcher; Carol Barta, ALA Councilor; Nancy Soldner, KLA Education Foundation; Sue Blechl, Public Library Section; Melanie Miller, Intellectual Freedom Roundtable; Susan Fowler, Independent Information Workers Roundtable.

I. Call to Order: President Karyl Buffington called the meeting to order at 11:15 a.m. A quorum was present.

II. Approval of the Minutes of the Previous Meeting: Copies of the January 25 meeting minutes were not available. Copies will be distributed for approval at the June meeting.

III. Approval of the Agenda: The agenda was approved with one addition under Action Items.

IV. Financial Report: Leroy Gattin presented the financial report with copies of the financial statement. He pointed out that institutional dues are up nearly $8,000 as a result of the Survival Committee’s letter of appeal. He reported that a wide variety of all types of library institutions became members and the amount actually exceeded individual membership dues. He also reported that the organization is in very good shape now. On a motion by Carol Barta, seconded by Barb Thiessen, the report was approved.

The proposed 2002 - 2003 Budget was presented for approval. Leroy pointed out there were major changes, and that just because we are making shifts does not mean all problems will be solved. It was explained that the only way to fund the salary of an Executive Director would be to combine the duties of the lobbyist with those of the Director. Leroy asked for discussion regarding the combining of these duties. He also pointed out the line item "Unknown Source" with an anticipated income. KLA will be asking for a commitment from libraries across the state to help generate the funds for this income source. There was a question about the need to increase the postage line item as it is not reflected in the proposed budget. It was clarified that the salary for an assistant to the director is not funded, volunteers will be used. There was clarification that according to the bylaws Council approves the proposed budgets and membership can make changes by a majority vote. After no further discussion, on a motion by Carol, seconded by John Stratton, the 2002 - 2003 Budget was approved unanimously.

V. Executive Secretary’s Report: Leroy reported that Tri-conference is moving along smoothly.

A. Report from the KLA Survival Committee: Deb Ludwig reported that the committee met just prior to Council meeting. The Survival Committee will meet in conjunction with the Membership Committee on May 10 in Manhattan to discuss membership recruitment and development, and to discuss the issue of fund-raising from new sources, possibly corporate memberships.

B. Report from the Search Committee: Bob Walter reported the committee had met and was corresponding through e-mail. He spoke briefly to the issues surrounding the position being half time and full time, and the need for a full time Executive Director. A job description has been created. The opening will be posted early May, with interviews beginning in early July. The committee hopes to have someone in place in September or October.

C. KLTA Presentation of Check: David Shultz and Nancy Tusch, both members of the KLTA Board presented Karyl with a check for $1,000. Karyl thanked David and Nancy and all members of KLTA.

A. Bylaws: Deb reported the bylaws changes were on the ballot and all passed by a large margin.

B. Continuing Education: Janet Anderson-Story reported 7 grants were given.

C. Finance: No report

D. Futures: Tim Watts prepared a written report. He reminded everyone to turn in the survey circulating at this conference regarding the idea the 2005 conference being held in Overland Park.

E. Legislative: Jim Minges reported that KanEd passed overwhelmingly in the House and legislators on the Kansas House Utilities Committee should be contacted to support it. Jim circulated contact information on the committee members. State Aid has not been decided on, but a 4% loss is anticipated.

F. Membership: No report.

G. Nominating: John reported there was a 60% ballot return. Patti Butcher was elected 2^nd Vice President, Rosanne Goble was elected Recording Secretary, and Carol Barta will serve as Kansas Councilor to ALA.

H. Presidential Awards: John reported on three awards presented.

I. Tri-Conference Planning: Bob reported that we are all here, it has been a pleasure working with the Hyatt staff. Conference attendance is down slightly.

J. ALA Councilor: Carol will be attending ALA this summer in Atlanta.

K. MPLA Representative: No report.

L. Archivist: No report.

M. Publications Committee: The committee will be meeting later that day.

N. Parliamentarian: Carol reported that Council will need to pass out newly approved bylaws at the next meeting.

O. Promotion: No report.

P. ALA Membership Committee: No report.

Q. Distance Education Committee: Terry Summey reported on recent conference committee’s activities.

R. Diversity: No longer exists.

S. Webmaster: Anne Liebst reported that the handouts for the conference will be on the webpage. There are still some coming in that she will add. The Kansas Library Directory is up and E-Mad will be eliminated. Bob thanked Anne for all of her hard work on the webpage during the conference preparation cycle. The pages were very well planned and made his work easier.

T. Newsletter Editor: Kate Capps reported the committee is preparing guidelines for the newsletter. She reminded everyone that she is accepting any reports or news from sessions at the conference for the newsletter up until May 15.

U. KLA Foundation Report: Nancy Soldner reported 6 grants were funded to attend Tri-Conference.

A. Children’s and School Libraries: No report.

B. College and University Libraries: Gail Stucky reported the that the CULS Luncheon will be tomorrow. Summer institute activities are planned and the Fall Conference will be held in Salina.

C. Private Academic Libraries: Barb reported that the business meeting will take place during the conference.

D. Public Libraries: Sue Blechl reported the Fall Conference in Hesston was very successful and well attended. This conference brought in a small profit. Group would like to donate some of that back to KLA.

E. Special Libraries: No report.

F. Collection and Technical Services: Dennis Wilson reported that the group is working on new bylaws. He reported on the group’s activities at the conference.

G. Intellectual Freedom: Melanie Miller reported on the topic for the program to take place tomorrow.

H. Interlibrary Loan Roundtable: No report.

I. Kansas Library Operations Associates: Lori Hein reported there will be a KLOA Conference in Hesston in May.

J. Kansas Library Trustee Association: Midge Jones reported that there will be an emphasis on continuing education for library trustees in the future. There will be a membership recruitment effort made. There are currently 840 members.

K. KPLACE Roundtable: A written report by Denise Smith was provided to the group. The roundtable will sponsor a program at Tri-Conference called "Leadership in Absurd and Chaotic Times." The Fall Conference 2002 will be held in Dodge City in September.

L. SRRT/Libraries for Cultural and Ethnic Diversity: No report.

M. Government Documents: Anne reported the group met at the CULS Conference in October. The group also met to develop a state wide plan that will be approved at this conference. She thanked Melanie for her assistance.

N. Library Instruction: Michelle Swain reported on conference activities.

O. New Members: No report.

P. Roundtable on Information Access and Technology: Cheryl Canfield reported on conference activities and programs sponsored.

Q. Independent Information Workers Roundtable: Susan Fowler reported that this is the first formal business meeting at the conference.

A. KASL: Janet reported that there are now 671 members of which only 90 are not on the listserve. This will be the 6^th summer institute this summer. She reported that many school librarians have a fear of losing their jobs because the current funding issues and economics that affect K-12.

B. KAECT: No report.

C. FoKL: Hans Fischer reported there will be a new feature on the web site call "11 Helpful Hints for Friends." The group has also developed packets to assist starting groups locally. He was chair of the Nominating Committee. There are now 18 members on the FoKL Board, 9 of which are new. Names of the new members will be announced after the election. Hans if finishing his 8 years and will be moving to KLTA. Karyl thanked Hans for his tremendous efforts the last 8 years. His efforts have made FoKL a success and has helped many Friends groups across the state.

D. KLNB: No report.

E. Kansas State Library: Duane Johnson thanked Council for the support during this legislative session. The collective voice of KLA members and committees is heard in Topeka and this is very important for libraries. He encouraged everyone to remain engaged in lobbying efforts. He reported that this was one of the best KLA Legislative Day turnouts this year, and that he especially enjoyed seeing so many people work together on behalf of Kansas libraries. He also reported that the LSTA reauthorization was going better than usual and it was moving well through Congress. There is the possibility of a modest increase over the next 2 - 3 years. Karyl thanked both Duane and Jim for their work and advocacy efforts.

F. Reforma: No report.

X. Other announcements/items of business: Patti reported that the KLA Centennial Quilt is still traveling around the state for people to view. It can still be booked for exhibit.

Bob reminded those sponsoring programs during the conference that there are no breaks. They would not have been able to accept all of the programs if the schedule had not been made without breaks. He suggested telling presenters to finish a few minutes early.

XI. Adjournment: The meeting adjourned at 12:25 p.m.