Kansas Library Association Council Meeting Minutes
April 3, 2002
Present: Karyl Buffington, President; Bob Walter, First Vice President; Deb
Ludwig, Second Vice President; Rosanne Goble, Recording Secretary; John
Stratton, Past President/Presidential Awards Committee Chair/Nominating
Committee Chair; Leroy Gattin, Executive Secretary; Anne Liebst,
Webmaster/Government Documents Roundtable; Janet Anderson-Story, Continuing
Education Committee Chair, KASL; Marcella Kille, Finance Committee Chair; Hans
Fischer, FoKL; Dennis Wilson, Collection and Technical Service Roundtable; Kate
Capps, KLA Newsletter; Michelle Swain, K-LIRT Coordinator; Cheryl Canfield,
Information Access and Technology Roundtable; Gail Stucky, College and
University Section Chair; Lori Hein, KLOA; Margaret Knecht, Archivist; Barbara
Thiesen, Private and Academic Library, Chair; Alice Trussell, Membership
Committee Co-Chair; Jim Minges, Legislative Committee Chair; Nancy Tusch and
David Shultz, KLTA; Duane Johnson, Sate Library; Terry Summey, Distance
Education Roundtable; Patti Butcher; Carol Barta, ALA Councilor; Nancy Soldner,
KLA Education Foundation; Sue Blechl, Public Library Section; Melanie Miller,
Intellectual Freedom Roundtable; Susan Fowler, Independent Information
I. Call to Order: President Karyl Buffington called the meeting to order
at 11:15 a.m. A quorum was present.
II. Approval of the Minutes of the Previous Meeting: Copies of the
January 25 meeting minutes were not available. Copies will be distributed for
approval at the June meeting.
III. Approval of the Agenda: The agenda was approved with one addition
under Action Items.
IV. Financial Report: Leroy Gattin presented the financial report with
copies of the financial statement. He pointed out that institutional dues are up
nearly $8,000 as a result of the Survival Committee’s letter of appeal. He
reported that a wide variety of all types of library institutions became members
and the amount actually exceeded individual membership dues. He also reported
that the organization is in very good shape now. On a motion by Carol Barta,
seconded by Barb Thiessen, the report was approved.
The proposed 2002 - 2003 Budget was presented for approval. Leroy pointed out
there were major changes, and that just because we are making shifts does not
mean all problems will be solved. It was explained that the only way to fund the
salary of an Executive Director would be to combine the duties of the lobbyist
with those of the Director. Leroy asked for discussion regarding the combining
of these duties. He also pointed out the line item "Unknown Source" with an
anticipated income. KLA will be asking for a commitment from libraries across
the state to help generate the funds for this income source. There was a
question about the need to increase the postage line item as it is not reflected
in the proposed budget. It was clarified that the salary for an assistant to the
director is not funded, volunteers will be used. There was clarification that
according to the bylaws Council approves the proposed budgets and membership can
make changes by a majority vote. After no further discussion, on a motion by
Carol, seconded by John Stratton, the 2002 - 2003 Budget was approved
V. Executive Secretary’s Report: Leroy reported that Tri-conference is
moving along smoothly.
VI. Action Items:
A. Report from the KLA Survival Committee: Deb Ludwig reported that the
committee met just prior to Council meeting. The Survival Committee will meet in
conjunction with the Membership Committee on May 10 in Manhattan to discuss
membership recruitment and development, and to discuss the issue of fund-raising
from new sources, possibly corporate memberships.
B. Report from the Search Committee: Bob Walter reported the
committee had met and was corresponding through e-mail. He spoke briefly to the
issues surrounding the position being half time and full time, and the need for
a full time Executive Director. A job description has been created. The opening
will be posted early May, with interviews beginning in early July. The committee
hopes to have someone in place in September or October.
C. KLTA Presentation of Check: David Shultz and Nancy Tusch, both members
of the KLTA Board presented Karyl with a check for $1,000. Karyl thanked David
and Nancy and all members of KLTA.
VII. Committee/Officer Reports:
A. Bylaws: Deb reported the bylaws changes were on the ballot and all
passed by a large margin.
B. Continuing Education: Janet Anderson-Story reported 7 grants were
C. Finance: No report
D. Futures: Tim Watts prepared a written report. He reminded everyone to
turn in the survey circulating at this conference regarding the idea the 2005
conference being held in Overland Park.
E. Legislative: Jim Minges reported that KanEd passed overwhelmingly in
the House and legislators on the Kansas House Utilities Committee should be
contacted to support it. Jim circulated contact information on the committee
members. State Aid has not been decided on, but a 4% loss is anticipated.
F. Membership: No report.
G. Nominating: John reported there was a 60% ballot return. Patti Butcher
was elected 2nd Vice President, Rosanne Goble was elected Recording
Secretary, and Carol Barta will serve as Kansas Councilor to ALA.
H. Presidential Awards: John reported on three awards presented.
I. Tri-Conference Planning: Bob reported that we are all here, it has
been a pleasure working with the Hyatt staff. Conference attendance is down
J. ALA Councilor: Carol will be attending ALA this summer in Atlanta.
K. MPLA Representative: No report.
L. Archivist: No report.
M. Publications Committee: The committee will be meeting later that day.
N. Parliamentarian: Carol reported that Council will need to pass out
newly approved bylaws at the next meeting.
O. Promotion: No report.
P. ALA Membership Committee: No report.
Q. Distance Education Committee: Terry Summey reported on recent
conference committee’s activities.
R. Diversity: No longer exists.
S. Webmaster: Anne Liebst reported that the handouts for the conference
will be on the webpage. There are still some coming in that she will add. The
Kansas Library Directory is up and E-Mad will be eliminated. Bob thanked Anne
for all of her hard work on the webpage during the conference preparation cycle.
The pages were very well planned and made his work easier.
T. Newsletter Editor: Kate Capps reported the committee is preparing
guidelines for the newsletter. She reminded everyone that she is accepting any
reports or news from sessions at the conference for the newsletter up until May
U. KLA Foundation Report: Nancy Soldner reported 6 grants were funded to
VIII. Section and Roundtable Reports:
A. Children’s and School Libraries: No report.
B. College and University Libraries: Gail Stucky reported the that the
CULS Luncheon will be tomorrow. Summer institute activities are planned and the
Fall Conference will be held in Salina.
C. Private Academic Libraries: Barb reported that the business meeting
will take place during the conference.
D. Public Libraries: Sue Blechl reported the Fall Conference in Hesston
was very successful and well attended. This conference brought in a small
profit. Group would like to donate some of that back to KLA.
E. Special Libraries: No report.
F. Collection and Technical Services: Dennis Wilson reported that the
group is working on new bylaws. He reported on the group’s activities at the
G. Intellectual Freedom: Melanie Miller reported on the topic for the
program to take place tomorrow.
H. Interlibrary Loan Roundtable: No report.
I. Kansas Library Operations Associates: Lori Hein reported there will be
a KLOA Conference in Hesston in May.
J. Kansas Library Trustee Association: Midge Jones reported that there
will be an emphasis on continuing education for library trustees in the future.
There will be a membership recruitment effort made. There are currently 840
K. KPLACE Roundtable: A written report by Denise Smith was provided to
the group. The roundtable will sponsor a program at Tri-Conference called
"Leadership in Absurd and Chaotic Times." The Fall Conference 2002 will be held
in Dodge City in September.
L. SRRT/Libraries for Cultural and Ethnic Diversity: No report.
M. Government Documents: Anne reported the group met at the CULS
Conference in October. The group also met to develop a state wide plan that will
be approved at this conference. She thanked Melanie for her assistance.
N. Library Instruction: Michelle Swain reported on conference
O. New Members: No report.
P. Roundtable on Information Access and Technology: Cheryl Canfield
reported on conference activities and programs sponsored.
Q. Independent Information Workers Roundtable: Susan Fowler reported that
this is the first formal business meeting at the conference.
IX. Affiliate Association Reports:
A. KASL: Janet reported that there are now 671 members of which only 90
are not on the listserve. This will be the 6th summer institute this
summer. She reported that many school librarians have a fear of losing their
jobs because the current funding issues and economics that affect K-12.
B. KAECT: No report.
C. FoKL: Hans Fischer reported there will be a new feature on the web
site call "11 Helpful Hints for Friends." The group has also developed packets
to assist starting groups locally. He was chair of the Nominating Committee.
There are now 18 members on the FoKL Board, 9 of which are new. Names of the new
members will be announced after the election. Hans if finishing his 8 years and
will be moving to KLTA. Karyl thanked Hans for his tremendous efforts the last 8
years. His efforts have made FoKL a success and has helped many Friends groups
across the state.
D. KLNB: No report.
E. Kansas State Library: Duane Johnson thanked Council for the support
during this legislative session. The collective voice of KLA members and
committees is heard in Topeka and this is very important for libraries. He
encouraged everyone to remain engaged in lobbying efforts. He reported that this
was one of the best KLA Legislative Day turnouts this year, and that he
especially enjoyed seeing so many people work together on behalf of Kansas
libraries. He also reported that the LSTA reauthorization was going better than
usual and it was moving well through Congress. There is the possibility of a
modest increase over the next 2 - 3 years. Karyl thanked both Duane and Jim for
their work and advocacy efforts.
F. Reforma: No report.
X. Other announcements/items of business: Patti reported that the KLA
Centennial Quilt is still traveling around the state for people to view. It can
still be booked for exhibit.
Bob reminded those sponsoring programs during the conference that there are
no breaks. They would not have been able to accept all of the programs if the
schedule had not been made without breaks. He suggested telling presenters to
finish a few minutes early.
XI. Adjournment: The meeting adjourned at 12:25 p.m.